Oocyte Cryo Log

Overview

 

The Oocyte Cryo Log is a part of the Embryo Cryo Log. It registers and tracks the status of every oocyte frozen in the lab. Additionally, the Oocyte Cryo Log permits you to transfer oocytes into or out of the laboratory.

Navigation

Click on Lab Tools (microscope icon) and select Specimen Log from the dropdown menu.

Pull the patient up that you wish to view the Embryo Cryolog for in the patient search field.

Embryo Cryo Log Views and Sorting

You may filter the Cryo Log to display the following.  Select the appropriate radio button for the correct view:

- All cryo embryos listed in the Log regardless of status (cryo vs. thawed).  The color blue represents the embryos/oocytes that are currently cryo'd.

-The current patient's embryos.  This will pull up all frozen and thawed embryos and oocytes for a patient.

- All cryo embryos and oocytes in the tanks,

- All embryos and oocytes that have been thawed.

 

 

The Cryo Date and Lab Case ID will be sorted by default from the oldest to the newest.  Click in the cell in Cryo Date or Lab Case ID to make a light gray arrow appear.  Click the arrow to sort by the newest to oldest.

 

Transfer Oocytes Into the Lab

Click Transfer oocytes into the laboratory.

Fill out the following fields:

1. Transfer in date (required)

2. Cryo in lab or Transferred in (required)

3. Specimen Source: Autologous, Donor Egg or Donor Egg Bank

4. ER Date

5. Specimen Notes

Once the applicable fields have been filled out, click Add Oocyte Details into Laboratory.

Fill in the following details:

1. Cryo Device # (required)

2. Cryo Date (required)

3. Tank # (required)

4. Can # (required)

5. Cane # (required)

6. Plug Color (required)

7. Oocyte import grade (add up to 4 oocytes under the same cryo device)

Click Commit to save the information.

To add additional oocytes frozen under different cryo devices, click Add Oocytes details into Laboratory.  Click the pencil icon to edit an entry.  Click the trashcan icon to delete an entry.  Click Save to save the entries.  Once saved, the oocytes will show in the cryo log.

Manage (Transfer Out/Discard) Oocytes in the Cryo Log

To manage oocytes entered in the Cryo Log (destroy oocytes, transfer oocytes out of the lab or edit information within the cryolog) click the patient's name for the oocyte of interest.

These are the fields you are able to edit:

1. Transfer in date, Cryo in lab or Transferred in, Specimen Source

2. ER Date, Donor DOB

3. Cryo device #, Cryo date, Tank #, Can #, Cane #, Plug Color

4. Oocyte import grade

5. Disposition: Destroyed or Transferred out

6. Disposition date

7. Specimen notes

Once all edits have been made, click Commit.

If there are multiple oocytes in a vial, changing the designation for one oocyte will update the information for all other oocytes in that vial.

You are only able to select oocytes that are in blue.  Any oocytes that are in light gray are in a state of thaw and cannot be edited.

You will receive the above error if you try to select an embryo or oocyte to edit that is in a state of thaw.

Transferred Out

Follow these steps to transfer oocytes out of the embryo cryolog:

1. Select the disposition of Transferred out.

2. Select a disposition date.  A date must be selected in order to commit the change in disposition.

3. Enter any specimen notes related to the change in disposition.

Once all necessary fields are completed, click Commit to save the changes.

When a disposition of Transferred out is selected, the line item will stay blue with a stipple pattern over it.

Oocyte Status Change

You are able to view the different dispositions and status within the cryo log. Under the disposition column, you are able to view the disposition of each embryo and oocyte: thaw, cryo and recryo. 

You can also hover over the Source/status of the embryos and oocytes transferred in/out of the lab to get the full details on the specimen such as PGT results, transfer in date and any change in disposition.

 

**All manuals are compliant with HIPAA regulations.  No patient information has been released.  All screenshots above were taken from a test clinic with fake patient information.