Surgical Grid

The Surgical Grid, Lab Schedule, and Change order tools are designed to provide you with complete information concerning patients under active ART treatment. This is the area of Artisan that helps to connect both the clinical and lab team in patient care.

Surgical Grid

This is a calendar view of all patients in an ART cycle, displaying: anticipated retrievals for patients and donors, confirmed retrievals for patients and donors, all transfers and other surgical procedures. This display will change and update as other actions in the system occur (new cycles, triggers, patients are put on progesterone, etc.)

The Surgical is the home page default view. The colors indicate the nature of the cycle and the status:

Anticipated Retrievals: These are patients and donors in cycle who have not yet been triggered (1. light grey represents patients, 2. light pink represents donors).

Retrievals: These are patients and donors in cycle who have been triggered with scheduled retrieval times and dates (3. dark grey represents patients, 4. dark pink represents donors).

Transfers: These are patients, donors and surrogates with scheduled embryo transfers (these will all appear in outline): 5. blue for FET, 6. purple for surrogacy, 7. grey for fresh IVF transfer, 8. pink for donor egg recipient, 9. green for an egg thaw with a transfer.

This calendar-view may be filtered by date, and provider. 

This is a live, data-driven display.  Clicking any of the tiles, you will land on the respective cycle creator for the patient.  

It will also display corresponding clinic initials to know which practice the patient is being treated. 

You may also add a note to the Surgical Grid by clicking +Add Note to Schedule.  This can be used for notes such as when a lab will be closed for cleaning.

Fill in the required areas as indicated by the red asterisk and click Save.

The note will appear on the schedule in a light tan color.

Lab Schedule

The Lab Schedule displays all patients with samples present in the lab or in culture on a given day.  This is a great synopsis of what is "happening" in the lab each day.  This section allows the user to click through directly to the patient's Lab Notes and is designed specifically for the embryology team.  To do so, simply click on the patient's name.  

At the top of the Lab Schedule, there is a color key indicating what each cycle type's color is.  In each cell, the name of the patient, lab day number and cycle type will be displayed.  The initials to the right of each tile will represent the clinic that patient belongs to.

Cycles may also be filtered by cycle type and date. 

If for example, we thaw and then transfer a frozen embryo for Test, Monique on 04/28/2021 (D5) it will not appear on the following day. The tiles will auto-update based upon actions taken inside of the IVF lab.

Change Orders

If there is a change to the plan of a cycle, the lab is notified here in the Change Orders tab.  From this one location, all change orders may be reviewed and then digitally signed off or acknowledged by the lab staff.  Each changed order will display the date it was created, the patient name, partner name and the text of the order.  To digitally sign off on the orders, follow these steps:

1. Click the box next to the submitted change.  You may check more than one box to acknowledge multiple Change Orders at once.  To select all Change Orders, click the box at the top.

2. Click Acknowledge Digitally and then enter your digital signature when prompted.

Once the order has been acknowledged, a check mark will appear next to the order where the box previously was.  The change order in the patient's cycle will show a name, date and time stamp of when the order was acknowledged by the lab.

The number next to the word "Change Orders" indicates the number of new changes that need to be digitally signed off. This updates in real-time.

**All manuals are compliant with HIPAA regulations.  No patient information has been released.  All screenshots above were taken from a test clinic with fake patient information.